We have set out below a summary
of our terms and conditions below.
Unfortunately in observing the complexities of the legal world it means
that we are required to have an expanded version covering all aspects of
Conditions policy then please contact us.
We strongly recommend you
familiarise yourself with the detail.
Brief Description and Terms and Conditions Summary
Description of service
EVENTRAC Limited (“eventrac”, “eventract.co.uk (the Site)” “We”, “Us”,
“Our”,) provides a simple and quick
means for event organisers (“Organisers”,“Merchants” “You” or “Your”) to
publicise sporting events and collect payments with respect to the sale of
entries or merchandise to Users (“Buyers”, “Participants”, “Event Registrants”,
Organisers must have a registered eventrac account (free of charge) to
create a new event. Organisers may add feature-rich content to their
event (such as course maps, custom entry questions, pricing information,
location, inventory, images etc) and collect event registration fees directly
from Users. Organisers understand and agree that all payments are
transferred through our preferred Facilitated Payment Model (FPM) provider, Stripe.
How it works
Eventrac event entry system offers a
web-based platform where you can promote your event and associated
information, where credit and debit payments are processed securely and
speedily, letting you get on with what you do best - ie delivering a well
organised and well supported event that gets people coming back year on year.
Terms of Eventrac Website Use
All use of the eventrac.co.uk site to enter events, interact with linked
information or for event organisers to register events is subject to our Terms
No event entry participant will be able to register for any event unless
they agree to the terms and conditions outlined both by Eventrac and
those of the respective event Organiser
No event Organiser will be able to register their event unless they
agree to the Eventrac terms and conditions outlined and in doing so, make a
declaration of acceptance of full responsibility for all aspects related to the
event, This includes providing evidence that the event carries its own
cancellation and refund policy and acceptance of sole responsibility for
issuing any refunds.
uses the Facilitated Payment Model “Stripe” to process payments.
Payment Modes (FPM)
Stripe FPM Payment Processing
When using the eventrac website Buyers and Organisers agree
and accept to the applicable monetary payment transaction effected through the
governing the Stripe service. Organisers
will collect all monies directly from the Buyer and pay a pre-agreed fee to
It is the
Organisers sole responsibility to provide any refunds requested by the Buyer,
including any Booking Fees, via the eventrac
admin interface or the Stripe admin interface. EVENTRAC LTD will not be held responsible
for, or liable for, any financial disputes between Event Organisers and Buyers,
and Organisers hereby agree to fully indemnify EVENTRAC LTD and its affiliates
for, refunds, errors in issuing refunds, or lack of refunds in connection with
the use of the Stripe payment option.
Confirmation of transaction
Upon successful payment for each transaction, EVENTAC LTD’s
administrative interface generates a confirmation message and receipt to the
Buyer with details regarding to the event entry or product they have purchased.
The Organiser agrees to unconditionally accept honour and fulfil all
commitments as stated on your EVENTRAC LTD event entry description.
Following this transaction responsibility for all communication
regarding the event will be undertaken by the Organiser.
The eventrac website is provided “as is” and on an
“as available” basis. EVENTRAC LTD is
unable to offer warranty that the website or its associated digital processes
will be free of defects and/or faults.
To the maximum extent permitted by law We provide no warranties (express
or implied) of fitness for a particular purpose, accuracy of information,
compatibility and satisfactory quality. EVENTRAC LTD reserves the right, at any time, to modify,
suspend or discontinue, temporarily or permanently the eventrac.co.uk site (or
any part thereof) for any reason or no reason with or without notice. We are
unable to accept liability for any disruption or non-availability resulting
from external causes including, but not limited to, ISP equipment failure, host
equipment failure, communications network failure, power failure,Force Majeure,
legal restrictions or censorship. The Organiser and the Buyer agree that
EVENTRAC LTD shall not be liable to you or any third party for any
modification, suspension or discontinued service.
reserves the right, at any time, to suspend or permanently remove any or all
events published by an Organiser that is/are deemed to breach of these
T&C’s (or Our associated agreements) where there is doubt about the
details/content or any other material of the event or product provided.
Organiser and Buyer Responsibilities
Event Organisers are responsible
for all activity occurring under their respective User account and shall abide
by all applicable local, national and/or foreign laws, treaties and regulations
in connection with your use of the Service, including those related to data
privacy, international communications and the transmission of technical or personal
- notify EVENTRAC LTD immediately
of any unauthorized use of any password or account or any other known or
suspected breach of security
- Report to EVENTRAC LTD
immediately and use reasonable efforts to stop immediately any copying or
distribution of Content that is known or suspected by you or your Users
- not impersonate an EVENTRAC LTD
member of staff or another EVENTRAC LTD user or provide false identity
information to gain access to or use the Service.
- familiarise yourself with the EVENTRAC LTD full terms and
any points you do not immediately understand.
- agree to be bound by our Terms and Conditions of
website usage (and any associated documentation referenced therein) and will
not use our Services in any way that
unlawful, harmful, threatening, defamatory, infringing, harassing, racially or
ethnically offensive or will include obscene material or reference
sexually explicit images
discriminatory based on race, gender, colour sexual orientation, religious
belief, disability or is otherwise illegal or causes damage or injury to any
person or property
Event Organisers understand and
- that EVENTRAC
LTD may review and delete any content, messages, course maps, photos, videos or
profiles (collectively, "Content") that in the sole judgment of
EVENTRAC LTD violate this Agreement or which might be offensive, illegal, or
that might violate the rights, harm, or threaten the safety of users.
- that You are
solely responsible for the Content that
you publish or display (hereinafter, "post") on the Service, or
transmit to other users.
acknowledge and agree that if you contribute, provide or make available any
Content to the Site ("Your Content"), whether as an Event Manager,
Buyer or otherwise, you hereby grant to EVENTRAC LTD a non-exclusive,
worldwide, perpetual, irrevocable, royalty-free, transferable, sub licensable
(through multiple tiers) right and license to use, reproduce, adapt, modify,
distribute, translate, publish, create derivative works based on, perform,
display and otherwise exploit Your Content, in whole or in part, in any media
now known or hereafter developed, for any purpose whatsoever, and to allow
others to do so, without compensation to you or any other provider of Your
Content. You represent and warrant that you have all the rights, power and
authority necessary to grant the foregoing license, and that all Your Content
(i) does not infringe, violate, misappropriate or otherwise conflict with the
rights of any third party, and (ii) complies with all applicable laws and
regulations (foreign and domestic). EVENTRAC LTD reserves the right to remove
any of Your Content from the Site at any time for any reason (including, but
not limited to, upon receipt of claims or allegations from third parties or
authorities relating to Your Content) or no reason.
LTD allows for Organisers to insert links to other internet websites or
resources. Because EVENTRAC LTD has no control over such websites and
resources, the Buyer or any other user of the EVENTRAC LTD service, agrees that
EVENTRAC LTD is not responsible, endorses or liable for any external content available
on such websites or resources. The Organiser or any other user of the EVENTRAC
LTD service agrees that EVENTRAC LTD is not responsible or liable for any
consequences arising from the usage or reliance of any such websites or
- PHOTOS - It is your
responsibility not to upload an abusive photo, not to infringe on any
copyrights or trademarks, and not to use a design which other EVENTRAC LTD
users may deem offensive. EVENTRAC LTD is not liable for any imagery that is
uploaded by Organisers or Registered Users that infringes any copyrights or
trademarks relating to the respective imagery.
Copyright and Trademark infringement
Any complaints, with merit,
received by EVENTRAC LTD relating to Copyright and Trademark infringement by an
Organiser or publisher on the eventrac.co.uk site will result with the
“switching off” of their Event site on EVENTRAC LTD and their details forwarded
on to the requestor. Any costs associated with this process will be passed onto
the Organiser or publisher on the eventrac.co.uk site.
are small pieces of information that are stored by a website on your
device. Cookies can hold information
about you preferences and other information that you need when you vist a
website browsing experience by storing information and avoiding repeating
requests for you to input the same data on multiple occasions. Cookies come in two types and are known as
either persistent or session cookies. A
persistent cookie has a set expiry date and will remain valid until that date
is reached (unless deleted by the user earlier); a session cookie expires when
the user closes their computer’s web browser.
If you would like further
You can, of course, refuse to
accept or block certain cookies and computer browsers have different ways of
EVENTRAC LIMITED has a detailed
For Users and Organisers to be able to use www.eventrac.co.uk website we have to ask for and store some basic
personal information about you. By
visiting our site to create an account or register for an event, you are
accepting and consenting to the collection and use of this data in the manner
collected at the point of registration may be transferred to, and stored at, a
destination outside of the European Economic Area (EEA). It may also be processed by staff operating
outside the EEA ie staff who work for our FPM.
By submitting your personal data, you agree to this transfer, storing or
During the registration and
booking process the details of Buyers will be passed to the Organiser in
Organiser agrees to protect the data of the Buyer in accordance with all
applicable laws and regulations (foreign and domestic) and the Organiser agrees
to fully indemnify EVENTRAC LTD against any breach of the data protection
regulations caused as a result of their negligence.
EVENTRAC LTD is NOT associated
with or partner to any Organiser (its legal agents or its vicarious agents) or
Event(s) displayed on the EVENTRAC LTD System.
EVENTRAC LTD is NOT liable for any
injury of life, body or health, based on a violation of duty by Organisers, its
legal agents or its vicarious agents.
The Buyer absolves EVENTRAC LTD of
any responsibility for anything relating to the Event placed by the Organiser
on the EVENTRAC LTD System or sent by the Organiser via EVENTRAC LTD emails.
Any claims from the Buyer,
relating to anything prompted by/from/linked to the purchase of an Event,
should be made to the Organiser.
Organisers and Users hereby agree
that they are liable for all content, in whatever form, provided and made
available through eventrac.co.uk and agree not to use the service to upload,
post, email, transmit, broadcast or otherwise make available any content that
is; unlawful, threatening, abusive, vulgar, harmful, tortuous, defamatory,
libellous, vulgar, obscene, invasive, hateful, racially or ethnically
objectionable, harmful to minors, impersonating any person or entity,
misrepresenting yourself, breaching fiduciary contracts, selling or advertising
other products other than what is related to the Event, malware, software
viruses, malicious code, inciting or breaking the any law foreign or domestic.
The Organiser agrees to defend,
indemnify and hold anyone associated directly or employed by EVENTRAC LTD
harmless with any and all damages, liabilities, costs and expenses (direct or
indirect) due to or arising from your content. You also agree to cooperate with
all requests from EVENTRAC LTD relating to this matter.
EVENTRAC LTD reserve the right, at
its sole discretion, to terminate an Organiser’s account and remove all related
content at any time for any or no reason for (a) failure to pay any fees and
monies due by the Organiser(b) lack of usage of eventrac.co.uk (c) any breach
of these T&C. Organisers agree that any termination can be implemented
without any prior notice. The Organisers also agree that EVENTRAC LTD shall not
be liable to you or any third party for any termination.
Disclaimer of warranties
The EVENTRAC LTD services is
provided on an “as is” and “as available” basis. EVENTRAC LTD makes no warranty
that: (a) The Service will meet your requirements (b) The Service will be
uninterrupted, timely, secure or error free (c) The results from the use of the
service will be reliable or accurate (d) The Service or Events (or any part
thereof) will meet your expectations (e) Any error will be corrected.
Intellectual Property Rights
All intellectual property rights,
including in particular, trade marks, logos and copyright shall be owned by the
party introducing the same.
These Terms and Conditions and the
relationship between you and EVENTRAC LTD shall be governed by and construed in
accordance with the laws of England and Wales and all the Parties agree to
submit to the exclusive jurisdiction of the English courts.
Conditions the terms and conditions of the Event, available HERE;Entry Fee the sum paid by a Participant upon entering the Event;Event Bognor Prom 10K Road Race;Participant, you an applicant who pays the Entry Fee;We, us, our Bognor Prom 10k Race Race;
I am a Participant and acknowledge that by participating in the Event, I agree to the terms below and the Conditions, which include details of my cancellation rights. I also understand that I am entering in to a contract with the Event organiser and not England Athletics Limited or UK Athletics Limited.
agree that any participation by me in the Event is solely and entirely at my own risk and (to the extent permitted by law) no person(s) or organisation(s) shall be liable for any accident, harm, injury, loss or damage to property, however so caused, arising out of or in connection with or, suffered during or as a result of, my participation in the Event, provided always that nothing shall exclude liability for death or personal injury caused directly by the negligence of the organiser or its employees;
1. Consent to medical assistance and/or medical care being given to me in the case of illness, injury or an emergency situation, should this occur during the Event, such assistance to be given by the organiser, its employees, contractors or other trained personnel conducting the Event (which may include the use of anaesthetics);
2. Acknowledge and agree that:
2.1 running is an endurance sport;2.2 I should only undertake such an activity to a level which reflects my level of fitness;2.3 I am responsible for monitoring my own physical condition prior to and during participation in the Event;
3. Understand the importance, for safety reasons, of obeying the rules, guidelines and instructions given by the Event Organisers officials, stewards, nominated representatives and other authorised personnel and hereby agree to abide by the same and to behave responsibly at all times during the Event and be mindful of the impact of my actions on others; and
4. Agree that my participation in the Event is for recreational and/or charity fundraising purposes only and I will not participate in the Event for any commercial or business purpose. The Event organiser will have no liability to the Participant for any loss of profit, loss of business, business interruption, or other loss of business opportunity.
5. Agree that you may publish your Personal Information as part of the results of the Event and may pass such information to the governing body or any affiliated organisation for the purpose of insurance, licences or for publishing results either for the event alone or combined with or compared to other events. Results may include (but not be limited to) name, any club affiliation, race times, occupation and age category.
I hereby agree to the following general Terms and Conditions:
6. EntriesRace entries are non-refundable, non-deferrable and non-transferable.
7. Age restrictionEntrants must be at least 15 years old on race day.
8. Personal Health and FitnessBy entering the event you shall be deemed to acknowledge and understand that participation in the event is potentially hazardous, and you should not enter and participate unless you are medically able, properly trained and have the adequate equipment.
It is your responsibility to make sure you are medically fit and capable to participate in this event. We reserve the right, in our absolute discretion, to stop any participant from taking part if the individual is deemed unfit to participate, including mid-event removal where necessary.
9. Existing Medical ConditionsIt is your responsibility to advise the event officials prior to the start of the event of any pre-existing medical condition, disability, relevant medications being taken and allergies that may be relevant in the administration of any medical assistance required or in your ability to take part in the event.
You are advised that you should not participate in the event if suffering any cold or flu-like systems or if you have any other existing illness or injury which might reasonably be expected to affect your performance and your ability to complete the event.
10. Race NumbersRace numbers must NOT be swapped with anyone else. Doing so may cause problems of identification for the event medical services in the case of any accident or injury. Any attempt to do so will result in immediate disqualification of the individual(s) concerned and ejection from the event.
11. Cancellation of the Event and Limit of LiabilityWe reserve the right, in our absolute discretion, to cancel, delay or postpone the event due to unforeseen or unavoidable circumstances out of our reasonable control. In such cases we will endeavour to inform participants as quickly as is possible. Where the event has to be cancelled, delayed or postponed due to circumstances outside of our reasonable control (including for the avoidance of doubt due to adverse weather, ground conditions or as a result of instructions from the emergency services) we shall not be liable for any inconvenience, expenses, costs, losses or damages suffered by participants.
Where the event has to be cancelled, delayed or postponed due to circumstances that were within our reasonable control or where you have any other claim against us in respect of the event, our entire liability (save in respect of personal injury or death) in respect of any inconvenience, expenses, costs, losses or damages suffered by you as a result will be limited to the entry price you have paid to take part in the event.
12. Image UseI hereby grant full and irrevocable permission to use and any duly authorised third parties to use any photographs, videotapes, motion pictures, website images, recordings or any other record of this event that may include my image.
Bognor Prom 10k will hold your data for 12 months following the event date. Contact (for non mandatory event communications) with you will be made in accordance with your consent
You can create or join a "team". You can invite your friends to join this team after
By entering an affiliation number you agree this is a valid affiliation membership which will be presented
on event day
How we use this data
This data will be used for the purpose of
fulfilling the event: Bognor Prom 10k. The details you provide
are necessary to fulfil the event and
will be kept on record for 12 months in
accordance with our
data retention period.
As part of the entry process, you will receive communications
from us directly relating to this entry. You may optionally choose to receive information not directly related to this event.
From time to time, event organisers will put out a call to ask for people to help at their events. These
often come with the reward of Free/Discounted entry or perhaps a Free t-shirt.
If you would like to be included in any of these requests from events near you, simply tick the card